Car/Meeting Schedule

Related business processes:

• Car booking
• Meeting room booking

I. Module Access

• At the top left corner of the screen, click on the company logo.
• Select User → Utilities

Meeting Room/Training screen:

Car Schedule screen:

II. Car/Meeting Schedule Interface

1. Toolbar

Navigation:

Currently selected date, Move to previous/next week

Return to current date

Change calendar display mode: Week/Month/Day

2. Main Screen

Car Schedule

Tasks are displayed on the calendar as follows:

1. Content

2. Booked car

3. Car booking time period

4. Request Status:

• Approved:
• Pending:
• Rejected:

5. Requester

Meeting Room Schedule

Tasks are displayed on the calendar as follows:

1. Content

2. Booked room

3. Time period

4. Request Status:

• Approved:
• Pending:
• Rejected:

5. Requester

III. Car/Meeting Room Booking

Car Booking

1. Select Menu Car Schedule -> Click on the date you want to book a car.

Booking screen:

2. Fill in required information

Required information:

• From time
• To Time
• Request by

4. Click Submit

The created task is displayed on the calendar as follows, with status Pending

After creating the task, the system will send a notification email to the approver

Click on Click Here to Approve to approve the request, a new web page will open

Click Approve to approve/Reject to reject the corresponding car request

For approved requests, the screen will display as follows

After approval/rejection, the requester will receive a notification email about the approval/rejection

The approved task is displayed on the calendar as follows, with status Approved

Meeting Room Booking:

1. Select Menu Meeting/Training Schedule -> Click on the date you want to book a meeting room.

Booking screen:

2. Fill in required information

Required information:

• From time
• To Time
• Meeting Room
• Host

4. You can add notification emails in the Send To Emails section

5. Click Create

The created task is displayed on the calendar as follows:

Notification email: